Tender: Consultancy for workflow mapping for WWF-Norway’s grant management

WWF-Norway’s grants portfolio has been growing in numbers and size during the past years. As part of the organization’s work to further professionalize its management of both public and private sector grants, a process to consider procurement of a comprehensive grant/project management system is initiated. Early 2025, WWF-Norway engaged a consultant for mapping of needs and proposing recommendations for improved grant management solutions. Based on this process it is decided that the organization conducts a grant management workflow mapping by the end of September.

WWF is seeking a consultant to conduct a full lifecycle workflow mapping for WWF-Norway’s grants management. The mapping must capture all stages from the pre-award phase, the award phase, implementation phase and close-out phase, and include data points for the lifecycle.

The overall aims of the consultancy are that:

1) the organization gains a clear and comprehensive understanding of how its current processes function in practice;

2) any inefficiencies, bottlenecks, and areas of overlap and/or gaps are identified for improvement of processes.

This shall provide a strong factual basis for determining next steps in defining what kind of a digital system that can be fit for purpose for the overall improvement of the organization’s grant management. This process will also lay the foundation for the structuring of necessary preparations for the organization’s new Norad grants expected from 2026.

The application shall clearly demonstrate qualifications and experience according to the above requirements and can also include a suggestion for the methodology and process going beyond the outline above.

Applications should be submitted by C.O.B. 11 June to tender@wwf.no with a copy to lsnesrud@wwf.no and ensure include the following: 

• Maximum 1-page cover letter detailing how the applicant meets the requirements; 

• CV with details of relevant experience and achievements; 

• Daily rate in NOK, inclusive of all applicable taxes; 

• Confirmation of how many days/hours the consultant can commit to in the period June– September 2025; 

• Relevant references.